Everything you need for bookings, payments and registers.
No hidden modules, no expensive add-ons. Here's what's inside.
Scheduling and programmes
Build a programme once and let Booki generate sessions automatically. Whether you're running breakfast clubs, after-school provision or holiday camps, Booki handles the setup for you.
- Term-time clubs and wraparound care
- Holiday camps and multi-day programmes
- Automatic session generation from weekly schedules
- Flexible pricing and discounts
- Capacity management and waiting lists
- Booking cut-off rules
- Clone existing programmes to save time
- Automatic cancellations, notifications and refunds
Parent bookings
Parents can view availability, make bookings, pay online and manage their children from any device.
- Fast online booking
- Real-time availability
- Card payments via Stripe
- Childcare Voucher support
- Tax-Free Childcare support
- Pupil Premium payment options
- Sibling discounts and promo codes
- Instant confirmations and receipts
Booki Bot
An optional AI assistant that helps families find information, discover available sessions and answer common questions - reducing repetitive emails and calls to your office.
- FAQ-powered answers
- Live session availability
- Parent booking lookups
- Direct links to sessions and bookings
- Safe handoff to your team when needed
Registers and attendance
Digital registers are available on any device, giving staff instant access to attendance information, medical notes and collection details.
- Digital registers for every session
- Attendance tracking from any device
- Last-minute additions and walk-ins
- Medical and dietary information visible to staff
- Historical attendance records
- Printable and exportable registers
Payments and finance
Booki manages multiple payment types, outstanding balances and reconciliation automatically.
- Card payments through Stripe
- Childcare Voucher and Tax-Free Childcare payments
- Pupil Premium tracking
- Outstanding balance management
- Parent self-service payments
- Admin payment allocation
- Pay-later booking options
- Dual Stripe account support
- Finance reporting and exports
Safeguarding
Important information is available when staff need it, while helping organisations maintain clear records for inspections and compliance.
- SEN and IEP flags
- Personal Profile management
- Additional needs and support information
- Automated profile completion reminders
- Key contact notifications
- Historical attendance records
- Printable safeguarding records
Child and family records
Store and manage the information your team needs to run safe, efficient programmes.
- Child profiles
- Medical and dietary information
- Emergency contacts
- Approved collectors
- Collection passwords
- Parent and guardian accounts
- Full booking and payment history
- Staff discount and Pupil Premium indicators
Reporting
Clear reports help you understand attendance, bookings, income and engagement across every school, venue and programme.
- Attendance reports
- Participation by school and year group
- Outstanding balances
- Booking exports
- Income reporting
- Payment method breakdowns
- Historical trends
- PDF and CSV exports
Multi-site management
Give staff access to exactly what they need while maintaining central oversight across your organisation.
- School and venue-specific staff accounts
- Register-only access options
- Admin dashboard with live statistics
- Activity logs and audit history
- In-platform guidance and help
- Multi-site management
- Role-based permissions
Your brand. Your platform.
Booki runs under your brand, with your colours, content and communications, while benefiting from continuous updates and improvements.
- Your branding throughout
- Custom email templates
- Editable website content
- FAQ and legal pages
- Announcement banners
- Dedicated Stripe account
- Ongoing platform updates
Ready to see Booki in action?
Whether you run one site or fifty, Booki gives your team the tools to manage bookings, payments, registers and safeguarding from a single platform.